MAYDAY Recruitment is seeking a proactive and detail-oriented Project Coordinator to support the successful delivery of a major New HQ project. This is an exciting opportunity to work closely with a Project Manager, engineers, external consultants, and internal stakeholders to coordinate the planning, fit-out, and relocation to a brand-new head office site.
You will play a key role in ensuring the project is delivered on time, within budget, and aligned with business requirements.
What's in it for you?
- 12-month fixed term contract
- $75,000.00 - $85,000.00 + super (depending on experience)
- Office based in Macquarie Park
- Full-time in the office, Monday - Friday: 8am - 5pm
- Be part of a high-impact project
- Work alongside experienced professionals in a collaborative environment
- Gain exposure to large-scale project delivery and stakeholder management
Key Responsibilities:
- Support the Project Manager and engineering team by coordinating project timelines, milestones, and interdependencies
- Monitor and communicate timeline impacts, risks, and variances to key stakeholders
- Prepare, manage, and submit project documentation in line with build and fit-out requirements
- Assist in compiling and updating User Requirement Specifications (URS) in collaboration with stakeholders
- Research and document technical requirements for laboratory, warehouse, and manufacturing fit-outs
- Provide support to ensure the new site meets agreed standards, specifications, and business expectations
- Assist with planning and executing the office relocation during final project stages
- Manage and update the project SharePoint page, including communications, updates, and documentation
- Prepare reports, presentations, meeting minutes, and track actions
- Provide general administrative and coordination support to the broader project team
About You:
- 1–3 years’ experience in a similar role
- Strong communication and organisational skills
- Detail-oriented with the ability to manage deadlines
- Collaborative and proactive approach
- Proficient in Microsoft Office Suite (essential)
- Ability to learn and adapt to new systems and software
- Enthusiastic, proactive, and driven
- Quick learner with a flexible and agile mindset
- Self-motivated with strong initiative
- Collaborative team player with a positive attitude
- Friendly, approachable, and professional
- If you’re ready to take the next step in your project coordination career, apply now with MAYDAY Recruitment!
